Terms and Conditions
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0800 690 6647
Disclaimers and General Information
Due care and attention has been taken by Summers Property to ensure the accuracy and honesty of the information provided in each report produced for the property service(s) received by each client.
Each report has a corresponding declaration issued prior to the distribution of the report and the undersigned acknowledges they have read and accepted these disclaimers, terms and conditions.
All parties associated with this report have 7 (seven) days from the start of a new tenancy agreement and/or appointment date for the property stated on the declaration to contact their Letting Agent, Landlord or Summers Property for any alterations to be made or to notify of any possible discrepancies. Failure for any party to notify Summers Property of any alterations required within the 7 (seven) day grace period will not be accepted and the report is deemed as final.
Each report is an informative record that details all of the contents and the condition of each item contained in a property at the time the report was compiled in a fair, unbiased and accurate manner.
An Inventory Clerk who is not an expert in building construction, decoration, furnishings, materials, or antiques produces each report on behalf of Summers Property.
All parties are to assume the Inventory Clerk is not a qualified Chartered Surveyor or Valuer and cannot provide specialist advice on matters that may fall within categories where specialist advice is recommended from trade professionals.
Each report relates solely to the furniture, furnishings and any other content in the property provided by the Landlord and each report is not a guarantee of, or safety of any such content or equipment provided. Therefore each report is a record that any such content or equipment existed in the property at the time the report was compiled and the superficial condition of it. Any gas or electrical appliances have not been tested as to their working order.
Generalisations are used in the "Schedule of Condition" section of the report where the overall condition of the property is assessed as an entirety and is assumed to be good, fair, poor, clean, unclean or either yes or no in reference to the corresponding sub-section. It is pointed out that cleanliness will not be considered as "fair wear and tear". Settling cracks on walls and ceilings (less than 1mm wide) are accepted as general building movement and will not be mentioned unless necessary. All measurements in the report are approximate and should be used as a guide only.
No heavy items contained within each property (such as sofas, wardrobes, or any appliances) will be lifted in any circumstance but may be moved by an Inventory Clerk.
Any areas that may require inspecting that have items of certain weight or size should be relocated prior to the Clerk arriving at the property. Any items that are located above reasonable head height will not be listed unless suitable equipment is available to use for inspection, i.e. on top of kitchen cupboards, lofts etc.
Items in locked rooms that are not accessible or areas that are not properly lit at the time of inspection will not be listed. Additionally, items left in the loft, cellar or any outbuildings (such as garages and sheds) are the sole responsibility of the Landlord and they are not listed in the reports unless specifically requested. Items of mass collection such as books and DVDs will not be listed separately but are listed and photographed as a whole entity.
Summers Property will not record water meter readings unless the meter is clearly visible and is at a low and accessible level within the property boundaries. If utility meters are above reasonable head height, require the Inventory Clerk to climb over stored items, or they are obstructed, they will not be read and recorded.
The Inventory Clerk will test all smoke and carbon monoxide detectors if a test button is available to determine if an audible alarm is heard to assess if a power supply is available. The results of this test will be written on the inspection report but it is not a guarantee that the internal sensing circuits are in full working order. All detectors should be replaced before the manufactures recommended expiry date by the Landlord and tested frequently by the tenant(s). Summers Property cannot be held legally responsible for any malfunctions and/or replacement of any detectors.
The fire and safety regulation regarding furnishings, gas and electrical or similar services are the sole responsibility of the Landlord. Where noted each report will state "fire label seen", but should not be interpreted as the item complying with the "Furniture & Furnishings (Fire) (Safety) Regulations 1988 as amended 1993". It is a record stating the item has a label as described or similar to that detailed in the guide published by the Department of Trade and Industry.
The collection, processing, transfer, storage and disposal of personal data follows the procedures and principles detailed in Summers Property's GDPR policy statement. For more information please read our GDPR policy statement.
Invoice Terms and Conditions
Each invoice issued is between Summers Property and the Client. An invoice and all the terms and conditions are to be read in conjunction with any contract already in place between Summers Property and the Client.
All invoices are intended for the business recipient only. If you are not the intended recipient, please contact Summers Property on 0800 690 6647.The Invoice date is the date on which Summers Property issued the invoice and not the date of receipt by the Client. All invoices are to be paid within 30 (thirty) days following the next working day in which the invoice is dated. All invoices are to be paid in full unless previously agreed in writing with Summers Property.
Any query regarding the invoice amount or further details of works carried out should be raised within 30 (thirty) days of the invoice date. All invoices are to be paid by BACS using the information detailed on the invoice. Any customer unable to pay using BACS should confirm an alternate payment method in writing with Summers Property within 30 (thirty) days of the invoice payment date.
Communal areas in a property included in the base price are as follows:
- Hallways and landings
- 2 reception rooms (i.e. living room and dining room)
- 1 Cloakroom
- 1 Bathroom
Each bedroom will remain to be charged based on the number a property physically contains. Please note this will be at the discrepancy of Summers Property when an inventory report is conducted and the property size is inspected.
Other additional habitable rooms will be charged at an additional £5 per room and include rooms such as but not limited to the following:
- Utility rooms
- Additional reception rooms
- Lobby areas (not including porches - these are included with the hallway)
- Any other habitable rooms not classed as a bedroom or a communal area as stated above
Please note the price for properties of bespoke design or are of larger-than-average size with multiple additional rooms start from £10 per room and the aforementioned does not apply. This will be at the discrepancy of Summers Property when an inventory report is conducted and the property size is inspected.
Summers Property impose the following £45 administration charges for the following scenarios:
- Appointment cancellation fee within 8 hours of the inspection
- Tenant(s) moves into the inspected property at the same time the inspection is conducted
- Tenant(s) is not present for the pre-booked and confirmed check-in, check-out or interim appointment
- Tenant(s) is not ready to vacate the property at the time of the check-out appointment
Summers Property reserves the right to update these terms and conditions at any time without notification. Please do not hesitate to contact us regarding any matter relating to these Terms and Conditions by telephoning 0800 690 6647.